Transaction Coordination

Let’s cover the basics.

  • PLEASE NOTE

This is a sample checklist of what we do for full transaction coordination. It will vary by state.

  • Confirm all Docs are Completed & Signed Correctly
  • Send Welcome Email/Contact docs to lender, Title Companies and Other Agent
  • Email Client Intro Email & CC Agent
  • Listing ONLY: email agent verifying all contingencies are added to MLS
  • Add Agent to Commission Plan
  • Confirm Admin Fee Amount ($395 per agent)
  • Confirm Home Inspection Date/Time/Inspector
  • Confirm septic inspection is needed
  • Confirm Title Company has CR disclosure & Client Info
  • Verify who is to order the termite inspection
  • Upload EMD receipt - Receive the EMD from the Title Company
  • Confirm Inspection results
  • Send Clear Termite & Moisture Report to All Closing Parties
  • Follow up on repair request addendum
  • Listing ONLY: email agent verifying all contingencies are removed from MLS
  • Confirm Appraisal is Ordered
  • Confirm survey was ordered if requested
  • Do we have a clear title/title commitment received
  • Lender Follow-up to check the status of appraisal and loan
  • Confirm if there is a home warranty on the contract to order & order if applicable
  • Email all parties to see if we are on target to close
  • Request Prelim CD/ALTA to review before closing
  • Verify Closing Date & Time with Agent and Closing Company
  • Confirm walkthrough Date/Time
  • Send Client closing info with utilities & closing checklist
  • Email to remove post sign from property
  • Request fully signed CD/ALTA
  • Check on status of Check or Wire
  • Confirm Brokermint info matches CD (closing date/price/etc)
  • Has the Commission Check been Deposited?
  • Email agent to verify marked SOLD in MLS
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Here's a little more info about our transaction coordination options:

We believe it is mission-critical that professional transaction management of each sale is handled within strict controls and processes to ensure we are ensuring a smooth process and clean files for our customers. We also believe this service frees up our agents to focus on what they do best, list and sell homes.

CanZell Realty will provide in-house Transaction Management for all agents in each of the states we serve at no additional charge to the agent. Each agent can choose from one of three options:

1

You use our in-house transaction coordinator.

Services Provided:

  • Document QC at beginning of transaction: Checking to make sure all docs are in and complete with signatures and initials
  • Welcome email to client: Includes a copy of completed ratified contract with all addendums, important dates and important contacts for the clients.
  • Welcome email with all docs and important dates to lender, attorneys and agents: Includes a copy of completed ratified contract with all addendums, important dates and important contacts for all parties involved in the transaction.
  • Regular follow up on important documents and tasks like: appraisals ordered, loan pay off's received, EMD receipts, Home Warranties ordered, etc.
  • Reminders on important doc due dates: this will be include items like property inspection contingencies, due diligence timelines, etc.
  • File check-in's on closing status: includes requesting a copy of prelim CD as well as signed CD.
  • Final QC of docs before closing funds disbursed: Checking to make sure all docs are in and complete with signatures and initials

2

You do your own transaction management for your file.

When your file closes, you will be reimbursed $200 at the closing. If a TC has to do any additional task, other than the QC checklist, you will forfeit the $200 reimbursement at closing

Services Provided by CANZELL:

  • Document QC at beginning of transaction: Checking to make sure all docs are in and complete with signatures and initials
  • Document QC before closing funds disbursed: Checking to make sure all docs are in and complete with signatures and initials

Expectations of Agent:

  • CanZell TC will only apply a QC checklist to your transaction. They will not do anything in addition to that checklist. If you decide at any point throughout a transaction, you would prefer the CanZell TC to handle it moving forward, they are happy to do that, you would just forfeit the $200 credit when it closes.

3

You may hire your own TC.

They can be a licensed CanZell agent, or if you live in a state that allows you to use an unlicensed transaction coordinator, they must be approved by CanZell Senior management. Once your file closes, you may submit for reimbursement up to $200 to cover the cost of your transaction coordinator. You will need to upload proof of payment to your transaction coordinator in the form of either an hourly or salaried wage, or within the applicable laws of your state. ​

Services Provided by CANZELL:

  • Document QC at beginning of transaction: Checking to make sure all docs are in and complete with signatures and initials
  • Document QC before closing funds disbursed: Checking to make sure all docs are in and complete with signatures and initials

Expectations of your hired TC:

  • CanZell TC will only apply a QC checklist to your transaction. They will not do anything in addition to that checklist. If you decide at any point throughout a transaction, you would prefer the CanZell TC to handle it moving forward, they are happy to do that, you would just forfeit the $200 credit when it closes.
  • IMPORTANT

The outside transaction coordinator must be licensed in any or all states in which licensing is required and they handle any coordination licensed with CanZell Realty. Should the state regulations not require licensing, the managing broker must obtain a signed statement from the TC outlining that they will not perform any tasks which require a license in the state of business.